8 Ways to help you and your team be more productive [infographic]

By Anika | Culture

Oct 04
image-of-team-members-fists

Sometimes it can be impossible to get work done in the office with so many distractions and interruptions.

  1. Daily status meeting
  • Start the day with a status meeting first thing in the morning
  • This allows everyone to discuss what tasks they will achieve during the day, and what assistance they might need.
  • It also maximises efficiency when working on tasks that require group input.
  1. Top 3
  • Write down the top 3  tasks you hope to achieve throughout the day to greatly improve your chances of actually achieving them.
  • Have team members share their top 3s in daily status meetings to allow them to gather all the input they need from the team.
  • A harvard study shows that the 13% of Harvard MBAs to write down their goals, are currently earning twice as much as those who didn’t.
  1. Dark Time
  • Implement a period of time where team members know not to bother one another with calls, emails or meetings unless it’s extremely important.
  • Research has shown that office workers are interrupted or need to switch tasks on average as often as every 3 minutes.
  1. Grouping Internal Meetings
  • Batch all internal meetings and schedule them during a set block of time. i.e 11am-2pm.
  • This ensures that all the little, spontaneous meetings throughout the day don’t get out of hand and that employees’ work doesn’t get constantly interrupted.
  • From a 2017 survey of 182 senior managers, 71% believe meetings to be unproductive and inefficient.
  1. Standing meetings
  • Standing up during meetings is not only beneficial for your spine, it also keeps meetings shorter.
  • Standing up has also been proven to improve concentration and productivity.
  • A study published by Business Insider showed that increased standing led to up to 10% more productivity.
  1. Regular breaks from your desk and screen
  • Taking regular breaks prevents boredom  and is better for your spine and your vision
  • Allows you to take a step back and re-think processes and objectives
  • Improves concentration
  • Desktime believe that optimal productivity takes place at working for 52 minutes, followed by breaking for 17 minutes.
  1. Schedule your day the night before
  • This prevents wasting time in the morning from not knowing what to do
  • We use the 5 minutes at the end of every day to write out and share our plan for tomorrow.
  • We’ve found that just a few minutes of not knowing what to do in the morning can drastically decrease productivity.
  1. Put tasks in the order you’d like to complete them
  • This allows you to quickly move onto another task if you hit a roadblock in your previous task.
  • Just like the above, not knowing what to do is shown to have a negative effect on productivity.

Resources:

https://blog.desktime.com

https://www.inc.com/neil-patel

https://www.entrepreneur.com

https://www.forbes.com

https://www.washingtonpost.com

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