Sometimes it can be impossible to get work done in the office with so many distractions and interruptions.

  1. Daily status meeting
  • Start the day with a status meeting first thing in the morning
  • This allows everyone to discuss what tasks they will achieve during the day, and what assistance they might need.
  • It also maximises efficiency when working on tasks that require group input.
  1. Top 3
  • Write down the top 3  tasks you hope to achieve throughout the day to greatly improve your chances of actually achieving them.
  • Have team members share their top 3s in daily status meetings to allow them to gather all the input they need from the team.
  • A harvard study shows that the 13% of Harvard MBAs to write down their goals, are currently earning twice as much as those who didn’t.
  1. Dark Time
  • Implement a period of time where team members know not to bother one another with calls, emails or meetings unless it’s extremely important.
  • Research has shown that office workers are interrupted or need to switch tasks on average as often as every 3 minutes.
  1. Grouping Internal Meetings
  • Batch all internal meetings and schedule them during a set block of time. i.e 11am-2pm.
  • This ensures that all the little, spontaneous meetings throughout the day don’t get out of hand and that employees’ work doesn’t get constantly interrupted.
  • From a 2017 survey of 182 senior managers, 71% believe meetings to be unproductive and inefficient.
  1. Standing meetings
  • Standing up during meetings is not only beneficial for your spine, it also keeps meetings shorter.
  • Standing up has also been proven to improve concentration and productivity.
  • A study published by Business Insider showed that increased standing led to up to 10% more productivity.
  1. Regular breaks from your desk and screen
  • Taking regular breaks prevents boredom  and is better for your spine and your vision
  • Allows you to take a step back and re-think processes and objectives
  • Improves concentration
  • Desktime believe that optimal productivity takes place at working for 52 minutes, followed by breaking for 17 minutes.
  1. Schedule your day the night before
  • This prevents wasting time in the morning from not knowing what to do
  • We use the 5 minutes at the end of every day to write out and share our plan for tomorrow.
  • We’ve found that just a few minutes of not knowing what to do in the morning can drastically decrease productivity.
  1. Put tasks in the order you’d like to complete them
  • This allows you to quickly move onto another task if you hit a roadblock in your previous task.
  • Just like the above, not knowing what to do is shown to have a negative effect on productivity.

Resources:

How to Get Your To-Do List Done Faster (for similar tips from Salesforce)

https://blog.desktime.com

https://www.inc.com/neil-patel

https://www.entrepreneur.com

https://www.forbes.com

https://www.washingtonpost.com

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About Anika

Anika is our digital marketing creative and social media guru, with a passion for everything design and user experience optimisation. She's passionate about strategising new campaigns and utilising her knowledge of the psychology behind the consumer’s journey.

Outside the office she spends most of her time outdoors or trying to be the ultimate master chef.

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